Q. Is it okay to email multiple agents/publishers in one message?
A. This refers to the CC and/or BCC fields of email messages. I cannot answer for all agents/editors, but personally, I do not accept these types of email queries. If I see another agent’s name/address in the message, I delete. If my name/address is not visible and “undisclosed recipients” is listed, I also delete.
Q. Can I submit my manuscript to many agents/editors at once?
A. The answer varies according to each company’s policies. Most list within their guidelines whether or not they accept simultaneous submissions. For example, Williams Agency accepts simultaneous submissions, but asks that writers notify of such submissions. However, exclusivity for a limited time is always preferred.
As referenced earlier, always (did I say “always”?) include an SASE (self-addressed stamped envelope). Often times, writers simply forget. However, if an agent is not interested in a writer’s work and an SASE is not enclosed, it is unlikely for the agent to reply. In fact, I do not reply to such queries/submissions.
Williams Agency uses a logbook for incoming and outgoing submissions (applies to queries and partial and complete manuscripts). When material arrives, it is logged in by date, last name, and title. Once the material is reviewed, it is logged out by date with notations, concerning the status (accepted, rejected, requested, no SASE, etc.).
A prime example can be found in the following (true) story:
In October 2002, Williams Agency received a complete manuscript, which was requested. Later in 2003, the author inquired on the status. We were in the midst of a move and had all files in storage. I could not give the author an honest answer without the logbook. The author inquired several times and each time I had given the same response—check back. Finally, we settled in our new office (after a five-month diversion/transition). Honestly, I did not think about the inquiry again.
During the latter months of 2003, we received a query that really impressed me. I requested more and wanted to discuss representation with the author. We corresponded via email a few times and eventually set up a time for a telephone conference. However, on the scheduled date, unexpected issues with a client arose. I could not make the call. When the author inquired, I explained. I also explained that my schedule did not allow for another conference any time soon and that it would be in the best interest of their work to continue contacting other agencies. This comment was sincere and intended as helpful.
After a short while, I received a reply, and a nasty one at that. I was accused of being unprofessional and un-Christ-like. Then the writer went on to inform me that I was to immediately return their friend’s work. Their friend? Remember the writer at the beginning of the story? Yep, that’s the one!
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