Collaboration software does away with the free for alls of production meetings by seamlessly weaving the sharing of information and task delegation into the regular work routine.
So you managed to get your team to show up to work on time. Now all you have to do is cram them all into a stuffy room for one of those dreaded production meetings. Between distributing meeting outlines and waiting for everyone to be situated, you’ve probably already wasted a good half hour … which also means you have also fallen slightly behind schedule and you’ve just burned a good chunk of money on what was, essentially, a game of musical chairs. Welcome to the world of a third grade school teacher.
Production meetings are forums for sharing ideas, giving feedback, assigning tasks, and establishing guidelines. Unfortunately, production meetings also consist of several or more individuals, each with their own workloads and agendas. Unless you were the former head of the United Nations, chances are your moderator skills will see your production meeting quickly morph into the trading floor at NASDAQ.
Collaboration software has been developed to rectify those weak points in project management where the dreaded production meeting falls short. When opening up the meeting to comments and suggestions, collaboration software delivers sophistication and clarity. Simply create a discussion, a “thought loop” where users have the ability to post their ideas as well as comment on others in an organized fashion. Production meetings are streamlined further with these innovations in the software-as-a-service phenomena of collaboration software:
Easily Share Files: “File Sharing”
Because all files and communiqués are shared on an intranet, a private computer network, information is easily shared and distributed on this shared online workspace.
Easily Engage in Group Discussions: “Centralized Communication”
Emails utilizing Bccs and Ccs are reduced to easily accessible posts on a bulletin board. As an added bonus, collaboration software also provides access to its intranet network and the information stored on it from any where in the world with a mobile device.
Easily Manage Your Team/Contractors/Customers: “Task Delegation/Time Tracking”
Your team members are displayed plainly, allowing you to upload documents or assignments wherever you see fit. Comments, questions, and prioritizations are amongst the many details you can note on posted documents for the rest of the group to see. This saves time and money on travel and it allows your team to stay on task without having to break their flow to attend a production meeting.
Not only does collaboration software save you time and money, but its very user friendly as the user interface is template based. Additionally, setting up your company with collaboration software can be accomplished within minutes. Production meetings are not so much eliminated as they are seamlessly woven into the fabric of your team’s everyday routine.